Finance Assistant

The Finance Assistant is integral to providing comprehensive financial and administrative support. This role is responsible for implementing internal controls and procedures to mitigate risks and ensure accurate financial reporting. The Finance Assistant will work closely with management to deliver insightful business and financial information while coordinating financial planning and budget management activities.

Responsibilities

Bookkeeping

Accurately record, file, and report financial transactions, including fixed assets, sales, debtors, cash and bank, purchases, suppliers, and expenses.

Payroll & Statutory Taxes

Maintain fiscal records for payroll, PAYE, NHIF, NSSF, VAT, Income Tax, and Withholding Tax.
Ensure timely payment of all statutory payroll deductions.

Debtor Control

Issue invoices promptly and maintain updated customer statements.
Follow up with clients to ensure timely payment and resolve finance-related queries.

Creditor Control

Record capital and operational expenditures in a timely manner.
Assist in preparing documentation for vendor payments.

Petty Cash

Record all petty cash transactions and maintain necessary documentation.

Internal Control

Implement financial reporting systems to comply with regulatory requirements.
Recommend improvements to accounting procedures and systems.
Conduct thorough reviews of financial reports to identify discrepancies.

Statutory Audit

Support internal and external audit processes.
Collaborate with audit services to ensure adherence to regulatory standards.

Other Responsibilities

Ensure efficient filing, storage, and retrieval of financial documents.
Provide administrative support to the finance department.
Undertake additional tasks as assigned by management.

Experience, Skills, and Qualifications:

CPA finalist or equivalent qualification.
3-5 years of experience in accounting or audit roles.
Proficiency in accounting software (experience with Xero and Dynamics 365 Business Central is a plus).
Familiarity with KRA’s i-Tax system and Kenyan tax laws.
Strong understanding of IASs, GAAPs, and IFRSs.
Excellent written and verbal communication skills.
Proactive and self-motivated with strong analytical abilities.
High level of accuracy and attention to detail.
Ability to maintain confidentiality and openness to process improvements.
Strong team player with multitasking and problem-solving capabilities.
Socially confident with good organizational and diplomatic skills.